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cmms
CMMS Service

 

Computerized Maintenance Management System for Clinical Engineering

A computerized maintenance management system (CMMS) is a software application used by biomedical engineers as a tool to manage, organize, collect, store, analyze, and report in a healthcare organization.

The computerized maintenance management system (CMMS) is the most important tool in any Clinical engineering department. It is the engine that drives data for equipment inventory and tracking. It steers the work order system for recording work completed and generates total labor hours for reports. It is invaluable in reporting for regulatory compliance, financial performance, and productivity monitoring.

Enables you to monitor and forecast your equipment performance, and expenses also tracks past and scheduled maintenance, 
Designed to make the service, planning and regulatory compliance of your medical equipment as efficient as possible.

CMMS structure

CMMS include different modules like

Equipment inventory module 


The inventory module is the core of the CMMS and the first to be constructed. When new equipment is added to the inventory, the equipment is registered within the CMMS database through a data entry screen.

Stored default values to build inventory records for new equipment, as it reduces entry time and avoids human error. 

 

Spare parts inventory and management module 


The spare parts management module is an extension of the inventory module
That tracks the spare parts related to equipment and helps to maintain stock
Levels. Alert the user to minimum stock levels for particular parts;

  • create reports regarding the frequency of part replacement, which can help with predicting maintenance schedules and future stock levels; 
  • List all the parts required for certain pieces of equipment.

 

Maintenance module 

 

The maintenance module assists the user of the CMMS to effectively
Manage their maintenance schedule. 
The CMMS can be used for both planned preventive maintenance and corrective maintenance.

With the appropriate inputs, the computerized system can calculate when a piece of equipment will require maintenance and advise which parts might need to be ordered and when. The package can also monitor the maintenance process and planned preventive maintenance log when it has been completed.

 

Contract management module 


The contract management module is used to track all externally provided maintenance services. The main factors to monitor are cost and performance of both vendor and equipment. If the medical equipment is under contract, either through warranty, comprehensive service contracts or partial support service contracts, the vendor is required to provide technical support to the equipment over an agreed period.
The CMMS programme can automatically generate alerts addressed to vendors when a piece of equipment is logged as faulty or is scheduled for inspection and preventive maintenance. The terms and related costs of any contract should be stored in the system for reference.
 

 

Reports

Report type Examples
• Lists of equipment by health facility, department or manufacturer
• Lists of faults caused by operators in a certain department or health facility
• Lists of work orders completed by specific clinical engineering personnel
• Lists of all stock received in the past month
• Equipment-specific reports to monitor work done on a piece of equipment, record any down time experienced and assess the general availability of the device
• Key performance indicators 
• Maintenance activities for certain selected health facilities or departments
• Maintenance activities for a specific piece of equipment
• Corrective maintenance work orders
• Planned preventive maintenance schedule
• Individual staff activity with respect to work orders that need completing
• Upcoming inspections, parts replacements, upgrades, etc.
• Annual/monthly staff working hours
• Staff response time to work orders and time taken to diagnose fault
• Service provider details and working hours
• Equipment life-cycle cost
• Cost of service ratio, i.e. maintenance cost against equipment value
• Summary of medical device recalls
• Information related to equipment failures and adverse incident reports